Clerical and Administrative SupportGS-4 to GS-9
Secretary (0318)
Federal Resume Guide
Provides secretarial and administrative support to executives and managers. Manages schedules, correspondence, and office operations.
Series Code
0318
Grade Range
GS-4 – 9
Category
Clerical and Administrative Support
Required KSAs (Knowledge, Skills, Abilities)
- 1Knowledge of office procedures and practices
- 2Skill in word processing and office software
- 3Ability to manage calendars and schedules
- 4Knowledge of correspondence and records management
- 5Skill in communication and customer service
Qualification Requirements by Grade
GS-4
6 months general office experience
GS-5
1 year specialized secretarial experience
GS-6
1 year specialized experience at GS-5
GS-7
1 year specialized experience at GS-6
Military to Civilian Transitions
Veterans with the following backgrounds often transition successfully to Secretary positions:
- Administrative Specialists (42A)
- Yeomen (Navy)
- Personnel Clerks
Frequently Asked Questions
What is a Secretary (0318 series) in the federal government?
A Secretary is a federal position in the 0318 occupational series. Provides secretarial and administrative support to executives and managers. Manages schedules, correspondence, and office operations. These positions are typically found at GS-4 through GS-9 grade levels.
What qualifications do I need for a GS-9 Secretary?
For a GS-9 Secretary position, you typically need one year of specialized experience equivalent to the GS-8 level, demonstrating the knowledge, skills, and abilities required for the position.
What KSAs are required for Secretary positions?
The key Knowledge, Skills, and Abilities (KSAs) for Secretary positions include: Knowledge of office procedures and practices; Skill in word processing and office software; Ability to manage calendars and schedules; Knowledge of correspondence and records management; Skill in communication and customer service. These competencies are evaluated during the federal hiring process and should be demonstrated in your resume.
Can I transition from military service to a Secretary federal role?
Yes, military veterans often successfully transition to Secretary positions. Common military backgrounds that translate well include: Administrative Specialists (42A); Yeomen (Navy); Personnel Clerks. Veterans may also be eligible for preference points in the hiring process.
What should I include in my federal resume for a Secretary position?
Your federal resume for a Secretary position should include: (1) Detailed accomplishments demonstrating each required KSA; (2) Specific metrics such as budgets managed, projects completed, and team sizes; (3) Hours worked per week for each position; (4) Supervisor contact information; (5) Salary and grade information for previous federal positions; (6) Relevant certifications and training.
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